Information about pupils in schools, alternative provision,
pupil referral units and children in early years settings
Data Protection Act 1998: How we use your information
We process personal information relating to our pupils and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:
- support our pupils’ learning
- monitor and report on their progress
- provide appropriate pastoral care; and
- assess the quality of our services
Information about our pupils that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For pupils enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.
In addition once our pupils reach the age of 13, the law requires us to pass on certain information about them to Portsmouth City Council who have responsibilities in relation to the education or training of 13-19 year olds. We provide them with these pupils’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.
A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to Portsmouth City Council by informing the Headteacher. This right is transferred to the child once he/she reaches the age 16. For more information about services for young people, please go to our local authority website http://www.portsmouth.gov.uk/.
We will not give information about you to anyone without your consent unless the law and our policies allow us to.
We are required, by law, to pass certain information about our pupils to our local authority (LA) and the Department for Education (DfE).
We also pass information to GPs, health services, Social Care, Housing Services and Police for concerns about individual children, Portsmouth Schools and schools in other Local Authorities for information when children transfer. Information is also provided to Call Group as part of a text messaging service. If you wish to opt out of this please contact the school administrator (details below).
Information will be passed to the Library Service to enable them to issue all Reception year pupils with their own library card.
We are required, by law, to pass some information about you to the Department for Education (DfE). This information will, in turn, then be made available for use by the LA.
If you need more information about how our local authority and/or DfE collect and use your information, please visit:
- our local authority at http://www.portsmouth.gov.uk/ and search for "privacy notice" or
- the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data